Application for Employment and/or Temporary/Agency Work (the “Notice”)
The Creative Assembly Limited and our group companies (together, “SEGA Group Companies” or “SEGA Group Company”) are committed to protecting and respecting your privacy. We will treat your personal data confidentially and will comply with the Data Protection Act 2018, the UK General Data Protection Regulation and such other applicable legislation enacted from time to time relating to data privacy and protection (together, the “Data Protection Legislation”) in respect of our processing activities.
Information we collect from you
The types of personal data that we may collect directly from you include, but are not limited to, your first and last name, gender, contact information, and career history data. Where you provide consent, we may also refer to information set out in your LinkedIn profile when considering your application.
When you submit an application for employment and/or temporary work, we may collect certain information, including but not limited to, data about your nationality, race, disability, any special adjustments required for any interviews, your ethnic origin and/or your gender identity. You can decide whether you wish to provide this information. This special category data will be aggregated and anonymised and only used to support our legitimate interests relating to our equality and diversity monitoring initiatives.
You may be required to complete an online and/or in person assignment as you progress through the recruitment process. You will be provided with information about the assignment requirements, and for online assignments or tests, may receive the result automatically.
Pre-employment screening
When carrying out pre-employment screening, we will do so in accordance with applicable law, or with your consent, or in accordance with our legitimate interests as part of the recruitment process. If you decline to provide personal data and/or certain pre-employment screening information that we require to offer you temporary work and/or a role at a SEGA Group Company, we will be unable to process your application and/or offer you work or employment.
We will always seek to limit the amount of personal data that we collect from you to what is required to complete the pre-employment screening, and in the case of an offer for temporary work or employment, to offer you a role at a SEGA Group Company.
How we use your information
As part of your application for temporary work and/or employment at one of the SEGA Group Companies, the data you provide, and/or personal data provided on your behalf by one of our recruitment partners (such as a recruitment agency), including that from any interviews, pre-selection processes with which you engage and references that you provide (with the referees’ consent), will be held on our computers, the Jobvite platform, or manually in our files. The data will be used by the SEGA Group Companies to process your application and ultimately, where your application is successful, so that the SEGA Group Company can make you an offer of temporary work and/or employment.
We do not use automated decision making as part of our recruitment process. All recruitment decisions for roles at a SEGA Group Company are made by the hiring manager and members of our recruitment team who assess your suitability for employment. We will send you the results of your application at the e-mail address that you have provided to the SEGA Group Company. Due to the high level of applications that we receive, we may not be able to provide individual feedback to unsuccessful candidates.
We take security very seriously and we use appropriate physical, technical and organisational security measures to help safeguard your personal data and protect against unauthorised access, accidental loss, destruction and/or damage.
If you create a Jobvite account as part of the application process for a role at one of the SEGA Group Companies, you are responsible for keeping your password private and keeping access to your account secure.
Sharing your information
The SEGA Group Companies use a third-party solution (Jobvite Inc.) to administer our recruitment processes online. You can find information about how Jobvite Inc. processes your personal data here.
Retention of recruitment records
If your application is unsuccessful, application documentation will be kept on file for twenty-four (24) months from your application date, so that the SEGA Group Companies may contact you in respect of future vacancies that may be of interest to you. The SEGA Group Companies will also retain your personal data as needed to comply with any legal or document retention obligations.
If you do not wish for the SEGA Group Companies and/or Jobvite to continue to process your personal data in the ways described in this Notice, you can request in writing that we stop processing your personal data by contacting us at jobs@sega.co.uk.
Once your personal data is no longer needed, we will dispose of your records in a secure manner and in accordance with our records management policies.
Your rights
You have certain rights in relation to the personal data that we hold about you. If you wish to exercise your right to access, update, erase and/or correct personal data which you have submitted to the SEGA Group Companies as part of the recruitment process, please contact: Data Protection Officer, The Creative Assembly Limited, Building 12, Chiswick Business Park, 566 Chiswick High Road, London, W4 5AN or at dpo@sega.co.uk.
We will comply with your request(s) as soon as reasonably practicable, consistent with applicable law. Note, in limited cases where permitted, we may charge a fee for data access requests.
If you remain unhappy with a response you receive from us, you can also refer the matter to your data protection supervisory authority: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm for Europe, or https://ico.org.uk/ for the United Kingdom.