Purchasing Assistant

CA is offering an excellent opportunity for a Purchasing Assistant to provide support to the Operations Coordinator and the wider team.

Company Overview

Founded in 1987 and based in Horsham, West Sussex, Creative Assembly is one of the UK’s premier developers of interactive entertainment. Creator of the multi award-winning Total War strategy series, the SEGA-owned studio has an impressive portfolio, which also includes Alien: Isolation and the recently announced Halo Wars 2 and has received numerous press, industry and consumer accolades, including BAFTAs, the Develop Industry Excellence awards and a Novello Award. With a respected team comprising over 400 highly experienced and creative industry professionals and counting, the studio is expanding to embark on thrilling new AAA PC and console projects.

Profile

CA is offering an excellent opportunity for a Purchasing Assistant to provide support to the Operations Coordinator and the wider team, in assisting with the smooth running of Legal and Procurement within the Operations department. You will be reporting to the Operations Coordinator who will oversee the legal and procurement process, with the main focus initially on the latter side of the role.

Key Responsibilities

  • Raise all non-CAPEX purchase orders for goods and services 
  • Purchase credit card payments up to limits of published authority whilst ensuring orders meet company policies
  • Log and monitor purchase requirements and credit card spend 
  • Effective communication of all procurement related issues to internal and external stakeholders 
  • Deal with staff and contractor queries which will involve direct liaison with them as well as the Finance department  
  • Initiate the vendor set up process using the company’s electronic online database
  • Assist with administrative duties requested by the Operations Coordinator, which may include the maintenance and supervision of hard copy files & database for all Master Service Agreements, Confidentiality Agreements, Consulting Service Agreements, Work Schedules, and Expiry dates followed by notification to appropriate person’s reports, correspondence, requests for proposals and tenders in accordance with corporate records management guidelines
  • Obtain Vendor details for set-up and deal with related correspondences
  • Obtain competitive quotes from suppliers and pass on to Operations Coordinator for negotiations
  • Assist the wider Operations team with studio support and any other tasks which may be required by the department that fall outside the scope of the services normally offered

Knowledge, Skill and Experience

Essential

  • Strong sense of proactivity, responsibility, ownership and excellent attention to detail
  • Confident and efficient working methodology within a large-sized company, being hands-on and proactive in your approach
  • Proficient with MS Outlook, Excel and Word business software are essential
  • Excellent administrative skills
  • Excellent organisation, verbal and written communication skills
  • Experience in a contracts and procurement position or an extensive experience within an administrative/support role with willingness and enthusiasm to learn

Desirable

  • Strong knowledge of Oracle’s financial management systems 
  • Strong awareness of procurement processes and systems
  • An understanding of legal terminology or some experience within a legal setting